SECTION 1 - GENERAL

The exhibitor agrees to abide by all regulations and rules adopted by Agri-Trade and contained 
within this agreement in the best interests of the Show and agrees that Agri-Trade shall have the final decision in adopting any rules or regulations deemed necessary prior to, during and after the show.

1.  Agri-Trade Show Management reserves the right to place all exhibitors in the show (exhibit 
space size and/or location/Booth# is subject to change). All payments are due thirty (30) days from receipt of renewal with payment terms as follows:
2.  All invoices are considered past due by 30 days or more from the date that the invoice is sent out. A late payment fee of 5% of the original invoice may be assessed on overdue accounts.

  • Accounts under $30,000 – Full payment is required upon receipt and may be paid by credit card (Mastercard/Visa), EFT (electronic fund transfer), E-Transfer or cheque.
  • Accounts over $30,000 – 50% Partial payment is required upon receipt with the remaining balance due August 1ˢᵗ of that show year by EFT (electronic fund transfer), E-Transfer or cheque.
  • A 3% administration fee will be charged on all accounts paid by Credit Card.
  • PLEASE NOTE: EFT can only be utilized by exhibitors that hold a Canadian Bank Account.
  • NSF Cheques and declined credit cards will be seen as non-payment and it is the responsibility of the exhibitor to provide payment by the original due date.

3.  Agri-Trade reserves the right at its sole discretion to change the location and date or dates 
upon which the event is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, Agri-Trade shall not be liable in damages or otherwise for failure to carry out the terms of this agreement in whole or in part where caused directly or indirectly by or in consequence of fire, storm, flood, war, epidemic, pandemic, rebellion, insurrection, riot, civil commotion, strike or by any cause whatever beyond the control of Agri-Trade.


SECTION 2 - CANCELLATION OF SPACE:
All cancellations of exhibit space must be done in writing, via email and the following refund 
policies will apply:

  • Agri-Trade Exhibitors cancelling before May 1st will be charged 20% of the total space rental amount.
  • Exhibitors cancelling before September 1st (but after May 1st) will be charged 50% of the total space rental amount.
  • Exhibitors cancelling after SEPTEMBER 1st will forfeit exhibitor renewal and all space payments and/or deposits. (Show Management reserves the right to ensure that cancelled spaces are filled with exhibitors and booth space does not remain empty during the show).

SECTION 3 -PRIVACY INFORMATION:

  • Corporate company names, contact information and booth locations will be published on the event website, mobile app and in a handout provided at the show. Exhibitors are responsible for updating all their information including logo, exhibitor categories and contact information, etc., each show year.
  • Privacy Laws will apply to exhibitor information.

RULES AND REGULATIONS:

Fire Regulations:
Agri-Trade Management works closely with Red Deer EMS personnel to receive floor plan exhibitor placement approval.  That means that your space outline or allocation must be adhered to without deviation. Each year we are physically inspected by Red Deer EMS personnel to determine that there are no infractions such as exit blockage. Your cooperation in this matter is appreciated.

Fire regulations prohibit the use of any kind of bales or other potential fire hazards within the 
buildings. Roofed buildings are also prohibited inside the pavilions as they block the sprinkler 
system from operating efficiently should an emergency occur. If you are concerned about anything you are planning to display, please contact show management.

2 story displays must submit a complete set of engineered drawings to the Red Deer Emergency Services team for approval. A stamped copy will be retained on file by the Show Manager and the display is subject to inspection by the Red Deer Emergency Services team prior to show opening.

Insurance (MANDATORY):
All exhibitors are responsible for carrying their own insurance (general and third-party liability) 
related to their participation at the show and must be uploaded to the Exhibitor Dashboard no later than October 1ˢᵗ, 2024. Please find the requirements listed below (failure to meet all requirements listed below will result in your insurance certificate being declined:

INSURANCE CERTIFICATE REQUIREMENTS:
Insured Third-Party Listed & Address: Agri-Trade Equipment Expo LTD., 3017 Gaetz, 50 Ave, Red Deer, AB, T4N 5Y6,
Insurance Liability: $2,000,000 minimum, inclusive of bodily injury and property damage per 
occurrence. Duration/Dates: Exhibitor shall obtain and maintain in force for the period beginning 
with the move-in date and ending after the move-out of equipment/belongings from the Westerner Park Grounds.
Failure to provide insurance as per above may result in forfeiture of the Exhibitor’s display 
space. (NO EXCEPTIONS)

Facility Damages:
Exhibitors causing damage to Westerner Park facilities as a result of move-in/move-out or show 
activities will be held responsible and accountable for any repair or refurbishing costs incurred.

Exhibitor Property:
The Exhibitor’s property shall be placed on display and exhibited at his/her own risk and 
Agri-Trade shall assume no responsibility for loss or damage thereto, before, during or after the 
Show. The Exhibitor shall assume all responsibility for loss or damage to their property that may 
be due to fire, theft, flood, lightning, earthquake, explosion, or any other cause. The Exhibitor 
agrees that all property, including animals/livestock, which the Exhibitor has on the premises 
referred to in this contract is the responsibility of the Exhibitor and is in its care, custody 
and/or control.

Lotteries and Draws:
Exhibitors shall not operate draws or lotteries without expressed written permission of Show 
Management, please email nstewart@agri-trade.com.  Show Management reserves the right to ban objectionable premiums and novelties and to prevent the sale or distribution of any articles or products which it believes might endanger the health and safety of those attending the show.

Demonstrations:
Aisles must not be obstructed at any time. Demonstrations must be conducted within the aisle line of the exhibit space. If several spectators are expected to congregate at one time, space must be left within each exhibit area in which an audience may gather. Should spectators interfere with normal traffic flow in the aisle or overflow into the aisle, show management reserves the right to request that such presentations be limited or discontinued. This will be strictly enforced, no exceptions.

Displays:
All Exhibitor booths are expected to be set up in full by 9:00 am Wednesday, November 13ᵗʰ. An 
exhibitor representative must be present at all times in the booth throughout the duration of the 
show (Wednesday to Friday – 9 am to 5 pm).

Advertising must be kept within exhibitor booths, (i.e. no posting of advertising on pillars, 
walls, doors any Westerner Park locations outside of your booth location).

All draped booth space displays must not reduce visibility into a neighboring booth. Agri-Trade 
reserves the right to move such displays that reduce visibility.

All vehicles that are not part of an outdoor exhibits display MUST be removed from the Outdoor 
Exhibits area by 9:00 am and can be relocated and parked in designated exhibitor parking areas.

Sound Levels:
The noise level of any demonstrations or sound systems or equipment must be kept to a minimum in order not to interfere with others. Show management reserves the right to determine the sound level at which the noise interferes with others and may require the exhibitor to discontinue.

Generators are are not permitted in the outdoor exhibits area (power can be provided through our Show Decorator if required).

Food and Beverage:
Exhibitors are not permitted to serve any food or beverages in their exhibit area unless expressly permitted in writing by the host venue, Westerner Park. Once approved, you are required to submit the AHS  Special  Event  Food  Vendor  Notification  Form  30  days  prior  to the  show (https://www.albertahealthservices.ca/frm-19882.pdf)

Selling Outside the Booth Space:
We encourage all exhibitors to sell directly in their booth space. Promotions outside of your 
allocated exhibit space that are NOT authorized by Event Management will be immediately shut down in order to avoid NON-exhibitors from selling/promoting at the show. This is to protect the 
investment you have made in this show and we value your business. If you see anyone promoting outside of their booth space, please let Event Management know immediately. 

Booth Sharing:
Sharing of exhibit spaces is strictly prohibited. One company – one booth. Companies may have dealers assist with staffing their exhibits. Any infraction of this rule will result in expulsion from the event, and your company will be moved to the bottom of the waiting list.

Early Dismantle:
Any exhibitor that is witnessed dismantling any part of their display earlier than the published 
show close hours on Friday November 15ᵗʰ and without the prior written consent of  Show Management will be excluded from exhibiting in the next year’s Agri-Trade show (including Outside Exhibitors). We still have people entering the show at noon on Friday, November 15ᵗʰ who pay full admission and we will not have them denied the opportunity to see the whole show.

Large Equipment:
Large Equipment that is raised/elevated will require lock pins to ensure safety for all patrons.

Used Equipment:
Agri-Trade Equipment Expo highlights new products only.  The focus of this show is to feature new products and services in the agricultural industry. Used equipment, photos of used equipment or the promotion of used equipment for sale is NOT allowed on the show grounds. The use of antique farm equipment as part of a display motif or to celebrate a special milestone in show history is permitted. Show management has the right to remove an exhibitor who does not abide by this policy.

Move In/Move Out (Removal of Exhibit and/or Equipment):
A detailed information sheet that will need to be adehered too, will be given to all exhibitors 
prior to both move-in and move-out.

It is the responsibility of the exhibitor to remove and dispose of all items pertaining to the 
set-up/tear- down of the display; including, display/shipping crates/packaging/garbage/recycling, 
etc.  Where applicable, the exhibitor will be responsible for all charges associated with the 
removal of exhibiting debris.


EXHIBITOR CONDUCT, POLICIES:
All exhibitors are expected to conduct themselves in a professional manner in their dealings with other exhibitors, Show Services Contractors, attendees and Agri-trade staff.  Exhibitors failing to conduct business in a professional manner may be removed from the show.                                                              
Rules contained in this document will be strictly enforced for the duration of the show including 
set-up and tear-down and exhibitors are responsible for any fines or conditions placed on them as a result of disregarding rules.